“He's making a list, and checking it twice;
Gonna find out who's naughty and nice.”
You’ve probably heard that line once or twice, right? For those who celebrate Christmas, there's a tradition that speaks to Santa Claus having two lists, and only the kids on the nice list (good and well-behaved)… get gifts. Interestingly, this is not a Christmas-time tradition, but rather a parenting hack designed to keep kids in line during the rest of the year! For sure, it’s more prominent in October and November, and even the first stressed-out weeks of December, but many parents keep it in their bag of last-resort techniques to achieve their desired outcomes.
But - there’s a different list that plays a much more supportive role in our continuous quest for efficiency and productivity - and it may be the only list you have to worry about.
It’s the humble checklist that emerges as a surprisingly powerful tool.
Often overlooked in its simplicity, a checklist, when crafted thoughtfully, can streamline our days, elevate productivity, and reduce stress. However, it's startling to note that despite their potential, many of us are not harnessing the full power of checklists.
The first step towards an effective checklist is a complete brain dump. This process involves writing down every task, project, goal, and to-do item, crowding your mind. This isn’t just about organising tasks; it's about relieving the cognitive load. By transferring your mental clutter onto paper or a digital tool, you free up mental space, allowing for clearer thinking and focus.
Once you've listed everything, it’s time to separate and prioritise these tasks. The Eisenhower Matrix is a valuable tool here, helping you categorise tasks by urgency and importance. Break them down into four categories: Urgent and Important, Not Urgent but Important, Urgent but Not Important, and Not Urgent and Not Important. This categorisation clarifies what requires immediate attention and what can wait, thereby structuring your day more effectively.
A Morning Routine list is another crucial element. Starting each day with a simple, consistent routine primes your brain for productivity. Whether it’s hydrating, eating a healthy breakfast, stretching, doing a plank, or meditating, these activities signal to your brain that it’s time to switch into a productive state.
Connecting tasks to overarching goals is also essential. For each task, ask yourself, “Why am I doing this?” Understanding the purpose behind each task ties them to your broader goals. This connection is crucial because goals fuel motivation, and motivation enhances productivity.
However, the key to a successful checklist is not to overload it. Being busy doesn’t necessarily equate to being productive. Limiting yourself to 3-5 major tasks and 1-2 minor tasks per day can prevent burnout and maintain motivation. This approach aligns with research suggesting that people with checklists complete their work 40% faster. But the efficiency isn't just in the doing; it's in the strategic planning and prioritising of what needs to be done.
In conclusion, the art of creating and using checklists is deeply rooted in psychology. It's about understanding how our brains work, what motivates us, and how we can best organise our time and resources. A well-crafted checklist is more than a to-do list; it's a roadmap for a productive, less stressful, and more fulfilling day.
Remember, the power of the checklist lies not in its length, but in its relevance and alignment with your personal and professional goals.